Country: Jordan
Closing date: 05 Jun 2018
Reference: JOR/RFP-INF/18/05
Closing Date: 5 June 2018 (13h00 Amman local time)
Type of Contract: Contract for Services (with firms)
Contract Duration: 6 to 7 weeks (maximum)
Expected Contract Starting Date: 17 June 2018
For technical inquiries, please address your questions to the following email addresses collectively (with making reference to the UNESCO RFP number and title):
For procurement and contractual related inquiries, please address your questions to: Amman.proc@unesco.org
For and on behalf of UNESCO
Mr. Jawad Shalan
Contracting Officer
Note to the Offerors:
UNESCO Amman Office hereby seeks qualified firms in order to provide the services described hereto in this request for proposal. Please read thoroughly the information provided and the electronic submission instructions.
Technical proposals should include all documents listed in Section Q.
A. PROJECT BACKGROUND
Since its creation in 1945, the United Nations Educational, Scientific and Cultural Organization’s (UNESCO) mission has been to contribute to the building of peace, poverty eradication, lasting development and intercultural dialogue. UNESCO Office in Amman strives to promote education in Jordan as a fundamental human right while aiming to provide access to quality education for all. Across Jordan, UNESCO is currently implementing comprehensive education programmes that sustain the resilience and support the effectiveness of the national education system.
In collaboration with the Government of Jordan (GoJ) Ministry of Education (MoE), UNESCO Amman and the International Institute of Education Planning have developed a 5-year National Education Strategic Plan (ESP), released in March 2018. The ESP is aimed at setting a clear, prioritised, sequenced and costed set of strategies and activities required for achievement of the goals of Jordan’s Human Resources Development (HRD) Strategy and Sustainable Development Goals outcomes. An integral component of this ESP process is the capacity development of MoE to be able to implement each programme, and to monitor, evaluate and report the implementation of the programmes.
With the recent technical assistance provided by UNESCO to enhance accessibility and use of the Jordanian MoE EMIS for evidence-based policy formulation, there is a need to build MoE capacity to analyze and utilize the increasingly available education data.
It is against the above context that, the Jordanian Ministry of Education (MoE) has requested the UNESCO Amman Office to secure long-term advisory services for:
i) System Strengthening to achieve robust Monitoring & Evaluation processes and activities and
ii) Capacity Development in Monitoring & Evaluation to achieve sustainable utilization of education data and production of an annual Education Statistics Yearbook that reports on the progress since the release of the Education Strategic Plan 2018-2022.
These services would result in improved capacity for the Jordanian MoE to collect, analyze and utilize EMIS and other data to be able to make better informed decisions within the sector, and achieve the targets for their six priority domains identified in the ESP – Early Childhood Education and Development, Access and Equity, System Strengthening, Quality, Human Resources and Vocational Education.
B. PURPOSE & SCOPE OF WORK
The main areas of services are described as follows:
- Assess the capacity needs of the key stakeholders involved in education data collection, analysis and strategic planning within the Ministry of Education.
Target: between 1 (minimum) to 3 (maximum) full-time working days elapsing tentatively between 19 June 2018 and 21 June 2018.
- Plan and deliver a series of high quality workshops for the MoE staff and key stakeholders to improve the Monitoring & Evaluation activities for the ESP indicators.
Target: between 7 (minimum) to 10 (maximum) days full-time working days elapsing tentatively between 24 June 2018 and 28 June 2018 and between 22 July 2018 and 26 July 2018.
- Facilitate a series of discussions among the Planning unit and Queen Rania Center at MoE to streamline the flow of data and information across these units towards the goal of Monitoring and Evaluation system and process effectiveness
Target: between 1 (minimum) to 2 (maximum) days full-time working days elapsing tentatively between 24 June 2018 and 28 June 2018 and between 22 July 2018 and 26 July 2018.
As a result of this consultancy, individual, team and institutional capacity for indicator data-to-information production process will be strengthened within the MoE, culminating in the outcome - production of the 2018-19 Education Statistics Yearbook that reports on the year 1 progress of ESP to all the stakeholders. Successful execution of this assignment is expected to result in robust M&E health within the MoE that manifests in timely production of information products.
C. DELIVERABLES UNDER CONTRACT
The deliverables for this consultancy are:
a) Needs Assessment Report & Training Plan
The expert(s) should assess the capacity needs of the MoE personnel to successfully carry out the M&E activities. This might involve desk review as well as visiting the site for a scoping discussions with the MoE and UNESCO staff. The output of these efforts will be the Needs Assessment Report (of no more than 7 pages, excluding annexes) and the contextually aligned training plans for 2 sets of workshops (5 days each) stemming from the needs assessment (of no more than 6 pages). These plans should include the agenda, the participants’ profile, the topics covered and other relevant information. The annexes should include any relevant documents that were considered in the planning. These documents should be sent to and discussed with UNESCO, following which it will be reviewed and approved for the next steps. This phase will be carried over 3 days.
b) Training Modules and Delivery for the Workshops, and Training Report
The expert(s) will develop the training content and successfully deliver the various training modules to the MoE stakeholders for the capacity building programme in two installments over June and July. These workshops should include appropriate hands-on sessions. An indicative list of topics for the training is provided in Section H, point b below**.** The language of instruction is ideally expected to be in Arabic, but English to Arabic interpretation may be arranged by UNESCO directly. Following the conclusion of each workshop, a training report should be submitted to UNESCO. This report will include the agenda, participants’ profile and attendance, training modules including presentation slides and materials, evaluation of participants as a measure of training effectiveness, outputs produced by participants during the training, outcomes and recommendations for future trainings.
c) Facilitation of Discussions across MoE Stakeholders
During the contract period, based on their assessment, the expert(s) will facilitate discussions between MoE stakeholders – the Planning unit and Queen Rania Center to streamline the flow of data & information between these units, with the goal of enhancing the M&E system and process effectiveness. Following this, the expert(s) will produce a brief describing the outcomes and consensus across the stakeholders.
d) Debriefing with UNESCO
After the conclusion of each set of capacity building activities, the expert(s) will debrief UNESCO Project Team on the success and take-up of the programme. The UNESCO team will review and record feedback on these for future technical assistance to the MoE.
e) Final Consultancy Report
After the conclusion of both the missions, the expert(s) will submit a final report synthesizing the capacity building activities undertaken during the mission, lessons learnt and recommendations for future capacity building programmes and for strengthening the Monitoring & Evaluation system within MoE, Jordan.
D. DURATION OF THE ASSIGNMENT
The contract will tentatively start on 17 June 2018 and end on 31 July 2018. This period will have two on-site activities at MoE/UNESCO office in Amman, the first one for 10 days (19-28 June 2018), and the second one for 5 days – 22-26 July 2018. The total assignment duration is a maximum of 15 days to complete the activities in their entirety including the following steps: capacity needs assessment, planning for training sessions/workshops, delivering them to MoE and UNESCO staff, facilitating discussions across MoE stakeholders and final debrief with the key stakeholders about the alignment of the capacity building programme with the needs. Two senior technical experts are recommended.
International firms are mandated to take 2 missions for these assignments.
Overall timeframe: The on-site assignment will take place in 2 installments – one in the last week of June. i.e from 19-28 June 2018, and the other in the last week of July, i.e from 22-26 July 2018. The final consultancy report is due on 31 July 2018. These are tentative dates. The exact dates will be communicated to the awarded offerer.
A. TIMELINE
(Note: this is a tentative timeline, the offerer will be have the right to adjust as necessary and will be eventually evaluated according to the work plan considering a creative, suitable and reasonable approach and work plan)
For more details please visit: http://www.unesco.org/new/en/amman/about-this-office/vacancies/
How to apply:
The Offeror shall submit electronically a SIGNED technical and financial proposals by 5 June2018 – 13hrs00(Amman local time) in two separate emails. The maximum size of a single email is 10MB. Sample works can be submitted via DROPBOX or WETRANSFER.
Technical proposal to:**
E-MAIL ADDRESS:amman.proc@unesco.org; y.matsuyoshi@unesco.org**
SUBJECT EMAIL: JOR/RFP-INF/18/05 (TECHNICAL PROPOSAL)
NAME OF PDF FILE: [YOUR COMPANY NAME OR NAME] JOR/RFP-INF/18/05 (ESP Capacity Building) _TECH PROPOSAL
Financial proposal to be submitted ONLY to:
EMAIL ADDRESS:amman.proc@unesco.org;**
SUBJECT EMAIL: JOR/RFP-INF/18/05 (FINANCIAL PROPOSAL)
NAME OF PDF FILE: [YOUR COMPANY NAME] JOR/RFP-INF/18/05 (ESP Capacity Building) _PRICE PROPOSAL
Important Note:
Financial proposal should be submitted in PDF format with a password protection.
UNESCO will contact applicants whose technical proposals were found responsive.