Country: Sri Lanka
Closing date: 13 Mar 2016
Position Title: Project Assistant
Position Location: Colombo, Sri Lanka
Start Date: April 2016
Brief description of programme
Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin. DRI promotes political participation of citizens, accountability of state bodies and the development of democratic institutions worldwide.
DRI is launching a two-year project aimed at strengthening democratic consolidation in Sri Lanka by informing the reform process with comparative expertise and by generating broad stakeholder participation through the incentive of the Generalised Scheme of Preference (GSP+). DRI will work with policy-makers and civil society.
Duties and responsibilities
Finance and Admininistration:
• Assist the Finance and Administration Manager in routine matters related to the finance and administration of the project and project office;
• Be the main responsible person for the administration of the office, including tasks such as inventory management, office building repairs, maintenance of electrical and gas appliances/connections;
• Acquire familiarity with the applicable financial and administrative policies and procedures for smooth functioning of project office;
• Assist in preparation of payment vouchers, reconciliation of financial reports, scanning of vouchers, local purchase/procurements, hotel reservations and follow-up;
• Facilitate the process of procurement and delivery of project goods and services;
• Provide logistical support (travel arrangements, including visas, tickets, etc.) to the project team, DRI headquarter staff and international experts;
• Project vehicles operation / maintenance and supervision of drivers;
• Act as a focal person for receiving phone calls, meeting guests;
• Undertake other duties assigned by Finance and Administration Manager;
Programme:
• Draft and record correspondence with project partners as requested;
• Maintain database of all program contacts;
• Assist in writing and formatting reports;
• Assist in distribution of publications and other program materials;
• Maintain record of training and briefing materials, including agendas, invitations, participant lists, evaluations and reports and related administrative records;
• Organize materials for workshops/events;
• Support in communication with local partners on program activities;
• Undertake other duties assigned by Senior Program staff/Team Leader.
Education & Experience
• Graduate degree in any discipline;
• Minimum three years of work experience, experience in donor-funded project will be considered an asset;
• Proficiency in MS Office applications (particularly Word and Excel) and cloud file sharing e.g. Dropbox, Google Drive;
• Good team player, effective communicator, able to work in a multi-cultural environment;
• Ability to work effectively under stressful conditions like heavy workloads and deadlines;
• Fluent in written and spoken English and Tamil and/or Sinhalese;
• Equally qualified women candidates are encouraged to apply.
How to apply:
Closing date for applications: 13 March 2016
For interested applicants, please send your application (cover letter, CV and three references) to asia@democracy-reporting.org including “Project Assistant – Sri Lanka” in the subject. For further information http://democracy-reporting.org/
This position is subject to funding. This is a locally recruited position. DRI offers a competitive salary according to donor regulations and incumbent experience. Early applications are encouraged as candidates may be invited to interview before the deadline. Recruitment may close before the deadline if an applicant is found. Only successful candidates will be contacted for an interview. The award of the contract is contingent on funding for this project.