United Kingdom of Great Britain and Northern Ireland: Project Officer

Project Officer Scope of work:

The Project Officer (PO) will be dedicated to supporting specific projects and programmes, providing operational planning, logistics and administrative support to all aspects of the project cycle (identification, proposal development, teaming, implementation and close-down) including editing and drafting of deliverables. The PO will also contribute to internal business projects and activities within the Operations Directorate. The PO will provide incident management and duty of care support to our project teams, including duty officer coverage on the emergency 24/7 duty phone. Training will be provided. The role will be managed by Operations Manager, based in the London office.

Terms of Reference:

A. Project Delivery Support (60% LoE)

The Project Officer will work principally to ensure the smooth running of Integrity’s multi-country/ multi-evaluation programmes by providing project support to all aspects of delivery. The role will also be required to support projects in the DRC (Democratic Republic of Congo) and other countries and regions as required. Tasks may include:

• Project Planning: Maintaining a detailed overview of all planned and live project work.
• Project Delivery: Contributing to report drafting, editing and formatting. Quality assurance of select written deliverables. Research support on specific projects.
• Consultant Management: Manage consultant contracts, track delivery time and collate timesheets across projects. Liaise with consultants and clients to prepare and process timesheets and invoices.
• Risk Management: Actively supporting risk management, including identification and logging of risks according to company standard operating procedures. Maintain a relevant contextual understanding of projects.
• Travel Logistics: Ensuring the smooth deployment of staff, consultants and resources through the procurement of flights, visas, letters of entry, consultant deployment checklists, and movement of funds.
• Duty of Care: Provision of operational and duty of care support to deployed project teams, including deployment, check-ins, and recovery management.
• Project Office Set-up: Establishment of project offices in Integrity’s countries of operation, including office identification, procurement of goods and services, set up of life support requirements, travel, health, safety and logistics.
• Financial Management: Support the financial administration of projects.
• Project Administration: Maintaining the electronic project code list (on Podio), all project entries and managing specific Podio workspaces. Maintaining streamlined and well-organised electronic project folders on SharePoint.

B. Project Development Support (20% LoE)

PO will provide high quality support to project development, including risk management support. Tasks may include:

• Liaising with the Operations Lead and Bid Manager to support the production of project risk matrices.
• Inputting on project proposals as required, including liaison with consortium partners, background research, drafting and budget design.
• Assisting with research into and preparation of project financial proposals and budgets. Prepare internal budgets for planning purposes.
• Assisting the Business Development team with consultant selection, interviewing and relationship management.
• Contributing to proposal drafting, editing and formatting. Quality assurance of written deliverables.

C. Operational Support (20% LoE)

Support the Operations Directorate’s functions and activities, including Data & Knowledge Management, security and risk management, operational support and directorate support:

• Supporting the design, testing and implementation of internal projects such as new systems, processes and tools.
• Participate in the development and delivery of Directorate and company strategy.
• Provide duty coverage on the 24/7 Duty Phone rota list. Be on call to receive, answer and escalate emergency calls according to a duty phone protocol.
• Support routine office management, procurement and administration tasks in the London office, as well as supporting larger infrastructure tasks such as office relocations and establishing new company offices where necessary.
• 5 working days dedicated to professional development activities (e.g. receiving and delivering training, attending relevant events, achieving relevant qualifications and certifications).

Your Experience and Qualifications:

• A relevant Bachelor’s degree.
• 0-2 years’ professional experience with an international organisation.

Languages:

• Written and oral fluency in English.
• Written and oral fluency in French or Arabic.

Competencies:

• Ability to take personal responsibility for the quality and timeliness of work and will achieve results with minimum supervision.
• Adaptable to changing business needs, conditions and work responsibilities.
• Ability to earn others’ trust and respect through honesty and professionalism.
• Demonstrated ability to build constructive working relationships characterised by a high level of acceptance, maturity, cooperation and mutual respect.
• A strong team player with demonstrated ability to promote cooperation and commitment within a team to achieve goals and deliverables.
• Demonstrated ability to work under pressure and to tight deadlines.
• Professional accuracy with strong attention to detail.
• Excellent verbal and written communication skills. Research skills.

If you are interested in applying for this position, please complete the application form at www.integrityglobal.com/apply and attach a CV and Cover Letter at the bottom of your application.

The closing date for applications is 14 December 2018.

We will review candidates on a rolling basis and the vacancy may be filled before this deadline. We encourage early applications.

Please be advised that only shortlisted applicants will be contacted. Integrity is an equal opportunities employer. And positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We will respect your confidentiality and abide by UK and/or US data protection laws.