Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 04 Jul 2016
Who we are:
Integrity sets the international standard for ethically delivered, expert services in challenging, complex and fragile environments. We work to assist our clients in the international community and the global private sector to transform conflict and build stability, accountability and prosperity. We aim to help our clients succeed in fragile and challenging environments while building trust and giving a voice to local people.
We deliver five key services: programme management and implementation, programme design, monitoring and evaluation / stakeholder engagement / capacity development / research and analysis.
Our services are underpinned by the principles on which the company was founded: an expert understanding of local context, ethical procurement and contracting, and a commitment to high quality work. Through our project delivery we fulfil our mission to build local skills and capacity by investing in sustained and equitable relationships with local partners.
Integrity employs a multinational team of project managers and implementers, thematic and regional experts, researchers, evaluators and analysts with years of experience delivering complex programmes in fragile geographies across Africa, Asia and the Middle East.
Further information about Integrity can be found at www.integrityglobal.com.
Scope of work:
Projects Officer East Africa will be dedicated to providing project delivery support and assist in the development and production of project proposals for Integrity’s East Africa operations. The successful candidate will work closely with our Regional Head of East Africa, Country Director South Sudan, and various project delivery teams to facilitate and support their work, maintain a detailed oversight of all project work, and brief back to Integrity’s senior management on relevant issues.
The position will be managed by the Operations Manager HQ.
Terms of Reference:
A. Project Delivery Support (50% LoE)
- POEA will work to ensure the smooth running of Integrity’s East Africa operations by providing logistical and administrative support to all aspects of the project cycle (identification, proposal development, implementation and close down) as well as briefing, in-person coverage, editing and drafting.
- Overview and briefing: Maintaining a detailed overview of all planned and actual project work. Brief management as required.
- Contracting: Assist with drafting contracts once client contracts are issued.
- Logistical: Ensuring smooth deployment of people and resources through the procurement of flights, visas, letters of entry, consultant deployment checklists and movement of funds.
- Administrative: Maintaining streamlined, well-organised project folders and administrating effective Podio spaces for the region and projects.
- Ongoing project management support (proposal stage, implementation stage and wrap up) including updating the project code list and other administrative tasks.
- Financial management: Track consultant delivery time across projects and collect timesheets. Liaise with consultants and clients to prepare and process timesheets and invoices.
- Research: Depending on the requirements of the project at hand, conduct research to support the development of deliverables.
B. Proposal Development (30% LoE)
- POEA will focus on providing high quality support to project development including:
- Input substantially on project proposals, including conducting background research and drafting sections as needed;
- Meet with consortium partners in London where relevant to developing strong project proposals;
- Liaise with Operations Manager HQ and the Proposal Lead to support the production of Risk Matrices;
- Assist with research into and preparation of financial proposals and budget;
- Assist the Business Development team with consultant selection, interviewing and relationship management, and developing consultant networks in the region.
C. Resource Management (10% LoE)
- POEA will support OM HQ to provide a regional portfolio overview and working knowledge of project pipeline and delivery.
- Ensuring the team maintain an accurate record of staff and consultant movements in the movement planning spreadsheet.
- Assist OM HQ to map out active projects, define start and end dates and monitor how human resources are spread across all work delivered.
- Support the management of consultant deployment by delivering sound administration and assisting tracking personnel in the field.
- Contribute to briefings of deploying consultants including attending, briefing on some sections and organising briefing schedules.
D. Regional Security and Risk Management Support (10% LoE)
- POEA will support teams in the region by providing relevant and timely information on the security landscape, particularly for those deployed, and feeding into briefing information and risk assessment, and leading on risk mitigation and logistics.
- Monitor and track the security situation across the region in our countries of operation, and provide information and analysis on events relevant to the team;
- Liaise with security partners where necessary as part of the deployment process and ensure arrangements are in place for teams;
- Set up agreed contact schedules with travelling personnel, and escalate missed check-ins as per agreed protocols.
- Actively contribute to the development and maintenance of risk matrices across projects.
Education and Experience:
The candidate will have:
- A relevant Bachelor’s degree
- Minimum 2 years’ experience with an international organisation
Competencies:
- Strong team player with confidence, humour and patience
- Demonstrable experience in coordination, logistics, IT, finance and admin
- Research skills
- Strong attention to detail
- Excellent communication skills
- Proven writing aptitude
- Degree level education
Languages:
- Written and oral fluency in English
- Fluency in an African language or French is highly desirable
How to apply:
If you are interested in applying for this position, please complete the application form at www.integrityglobal.com/apply and attach a CV and Cover Letter at the bottom of your application.
Closing date for applications: 4 July 2016
Please be advised that only shortlisted applicants will be contacted.
Occasionally due to business requirements and campaign responses, the position might be filled prior to the deadline.
Candidates must have the right to work in the UK.
Integrity is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We will respect your confidentiality and abide by UK data protection laws.